Art Verve Academy policies are rules, guidelines, or best practices to protect the organization, instructors, and students or learners.
We strive to maintain a professional environment for all. If there is a discrepancy between oral communication, the text on this website supersedes any verbal, text, or email communication.
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| Studio / Safety | Behavior / Conduct | IT / Software |
Admissions
Includes the following topics.
Equal Opportunity
We aim to create a safe and welcoming environment where all students feel valued and understood, regardless of their background, abilities, or learning style.
We do NOT discriminate against individuals with disabilities based on gender, race, color, sexuality, national or ethnic origin, or religion.
Updated September 14, 2024
Accessibility
We believe in creating welcoming spaces for everyone and are committed to providing accessible studio spaces for individuals of all abilities.
Americans with Disabilities Act (ADA)
The Americans with Disabilities Act (ADA) protects people with disabilities from discrimination. Each of our rented locations is ADA-compliant. Please explore the entire page for details on each location.
Service Animals
We allow service animals at all of our rented locations. Service animals are dogs of any breed or size trained to perform a task directly related to a person's disability.
Updated September 14, 2024
New Students
If this is your first class with us, click here or use the button below to complete the one-time required admissions form before the first session.
We will send you a few initial orientation emails. Afterward, you will receive a monthly update, which includes new classes, meetup dates, and articles regarding the Visual Arts. You may unsubscribe at any time.
If you are curious to learn more about our organization, click here.
Updated December 1, 2024
Adults
Adults over 18 may enroll in any class, workshop, or event.
Non-Adults or Youth
We do NOT have a youth program at this time.
Updated September 14, 2024
Maximum Size
The maximum enrollment size of any course or workshop is listed on the course description page.
Updated December 1, 2024
Minimum Size
The minimum enrollment number for any course or workshop is three. If the minimum enrollment number is less than three, we reserve the right to cancel the course due to insufficient enrollment.
Enrolling early is strongly encouraged, as some events fill quickly, and others may be canceled due to insufficient enrollment.
Updated December 1, 2024
Terms & Conditions
Terms and agreed-upon conditions are between you and the Art Verve Academy. Once you enroll in a class, you automatically confirm that you agree to our terms and conditions. Click here for a list of our transactional terms & conditions.
Updated December 1, 2024
Administration
Includes the following topics.
Types of Tuition of Fees
Include the following.
What is Tuition?
It refers to the sum or total charged for an educational service event. Once the full amount is paid, you are enrolled.
How is Tuition Calculated?
The value may vary by the number of weekly sessions or hours offered for a one-session event.
Additional Fees
The tuition includes some consumable materials for experimentation in the studio. Additional fees include the cost of a live model or an entrance fee, which are clearly listed or itemized on the enrollment form.
Updated December 1, 2024
Personal Information
We believe in transparency and are committed to being upfront about our practices for collecting personal information.
We define personal information as anything that includes your name, address, date of birth, email, phone number, emergency contact information, financial records, credit information, medical history, resumes, travel information, or intentions to acquire goods and services.
Database Requirements
When you use our services, you trust us with your information; we understand this is a big responsibility. Our database is required to be encrypted at all times using military-grade AES-256 encryption.
Updated May 5, 2023
Privacy
We believe in transparency and are committed to being upfront about our privacy practices.
Confidentiality
We ensure that all personal data is confidential.
Permission
Contact information for classrooms or events is confidential. We only share personal information with other learners after you have given the administration written permission.
Updated May 5, 2023
Legal
We follow United States federal and Arizona state laws.
Federal or State
Federal laws apply to everyone in the United States, while state and local laws apply to people who live or work in a particular state, commonwealth, territory, county, city, municipality, town, township, or village.
Disclaimer
The Art Verve Academy will make reasonable efforts to provide quality education and support. However, we do not guarantee specific outcomes or achievements as a result of participation in our programs.
Liability
Our liability for any claims, damages, or losses arising from our services will be limited to the amount paid for the specific course or service in question. We are not responsible for any personal injury, property damage, or loss that occurs during participation in any program, class, or event hosted by the academy, unless caused by gross negligence or intentional misconduct on our part.
Updated May 5, 2023
Safety
For safety guidelines or FAQs, click here.
COVID-19
The Art Verve Academy follows guidelines set forth by the Center for Disease Control & Prevention (CDC). Visit their website to familiarize yourself with the latest up-to-date information.
Updated August 13, 2021
Color Palette
For a quick overview of our color palette, see below.
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#443198 #3B2B85 Darker option for text #333399 Web-safe RGB: 68, 59, 152 CMYK: (C:55, M:68, Y:0, K:41) Pantone: 2104 C |
Accent or Hypertext
#AB17AB RGB: 171, 23, 171 CMYK: (C:0, M:87, Y:0, K:33) Pantone: 253 C |
Banner
#C3B9E4 RGB: 195, 185, 228 CMYK: (C:14, M:19, Y:0, K:11) Pantone: 2635 C |
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Background
#EEECF8 RGB: 238, 236, 248 CMYK: (C:4, M:5, Y:0, K:3) Pantone: 99-1 C |
Light Background
#FAF9FD RGB: 250, 249, 243 CMYK: (C:2, M:2, Y:0, K:1) Pantone: N/A |
Logo Text
#FFFFFF RGB: 255, 255, 255 CMYK: (C:0, M:0, Y:0, K:0) Pantone: N/A |
For logos & fonts, visit the Branding page.
Updated December 1, 2024
Communications
Includes the following topics.
Privacy and Permissions
We will only share your personal information with other learners after you have given the administration your written permission.
Updated May 5, 2023
Group Texting
It is against our privacy policy to group text students or learners without their permission in writing.
Remind App
We use the free Remind app to protect contact information and downloadable message history so you can communicate confidently with your instructor. It helps instructors send a welcome message, plan our routine, and get the class involved.
How To Use the Remind App
The phone number recipients see will be the same for all of the instructor's texts, so they can save it as a new contact for easy access. Click here to sign up for Remind.
Updated August 26, 2024
What's Up App
Since not all US phones are set up for international calls, we use the "WhatsApp Messenger" app to communicate or text each other abroad.
It uses your phone's internet connection, allowing you to message and/or call anyone anywhere with an internet connection.
Updated May 1, 2019
Private Social Media Groups
Share with the Art Verve Community! Post your artwork, share studies and information about supplies, or just chat about anything art-related.
Private Facebook Group
Our Facebook group is private and open to instructors and anyone who has taken a class at the Art Verve Academy or attended an Art Verve Village meetup.
If you want to join, go to the page and ask. The administrator will allow you to enter. Click here to visit or go to facebook.com/groups/ArtVerveAcademy.
Updated August 26, 2024
Our Studio Policy
We strive to maintain a safe environment when using equipment or working in the studio. If you need clarification, just ask the instructor.
Safety First!
We strive to maintain a safe environment for all. If you need clarification, just ask. We are not responsible for injuries sustained due to careless or improper use of tools or equipment.
Please pay careful attention when using sharp tools, such as cutting tools, razor blades, tape dispensers, or X-ACTO knives.
Updated December 1, 2024
Environment, Health, and Safety (EHS)
We follow Environment, Health, and Safety (EHS) laws and regulations.
- Do NOT pour chemicals down the sink at any time or location.
- NO dumping chemicals in the storm sewers at any time or location.
- Any brush cleaning should be done in a janitorial sink or at home.
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Updated December 1, 2024
Oil Painters
Here's what you need to know!
Solvents
We do NOT allow Turpentine to be used or stored anywhere. It is a solvent used for thinning oil-based paints.
Instead, odorless minerals or white spirits, a common organic solvent or petroleum-derived clear liquid, must be used. This allows oil painters to utilize traditional techniques without compromise. Gamblin Gamsol is recommended as one of the safest odorless mineral spirits.
Oily Rags
Oily paper towels or painter's rags should be disposed of in the red can marked for safe disposal of solvent-soaked materials. They are highly flammable and may ignite without a spark within severe heating conditions.
Oil Paints
To clean your palette, wipe off any extra paint with a paper towel and throw it in the red can marked for the safe disposal of solvent-soaked materials.
Updated December 1, 2024
Photography
Here's what you need to know!
Publicity Waiver
We retain the right to photograph or video any event, activity, or student work at its discretion without incurring obligations.
Unless informed otherwise, we will consider photographs or videos taken in class or any workshop permissible for publication for informational, marketing purposes, web, or social media.
No Photography of Nude Models
Live Model Nude Photography is NEVER allowed. For more information on policy versus etiquette, refer to the section on live models.
Find Reference Photographs
When working with reference photography, look for a Creative Commons license.
What is a Creative Commons License?
It is one of several public copyright licenses that enable the free distribution of an otherwise copyrighted "work." This license is used when an author wants to give others the right to share, use, and build upon a work they have created.
- Pixaby is a site that offers images that have a Creative Commons license.
- Unsplash has freely usable images powered by creators everywhere.
- MorgueFile free images for creatives, by creatives,
Copyright Laws
The general rule in copyright law is that the work's author is also the copyright owner. Photographers hired on an independent contractor basis or for a specific job are usually the copyright owners of the photographs, even if the pictures were taken for a client.
Updated December 1, 2024
Life Drawing
Here's what you need to know!
Policy
Life drawing sessions in class or the open studio have their own policies and etiquette.
DO NOT's
- NEVER touch the model or correct the model's pose.
- Photography is NEVER permitted during a nude session. Taking a shot of any model while posing nude is NOT allowed under any circumstance, with no exceptions, even if the model agrees! We will ask you to delete the image and leave it immediately.
Etiquette
Live Model Etiquette refers to some basic guidelines when working with a live model.
DO's
- Tip the model. It is encouraged. If you liked the model's poses or felt they did well, please tip them when the session ends.
- Be quiet while they are posing. Too much movement or noise makes it hard for them to hold the pose.
- Remember, the model is here to do a job. Please respect their break time and limit your conversations accordingly.
Situational Awareness
- Photography is ONLY permitted during a clothed or costumed session and at the model's discretion. If you want to take reference photographs of them, please ask them first! They may or may not charge a fee for each picture, as this is their profession, and they are entitled to do so.
Updated December 1, 2024
Behavior / Conduct
Includes the following topics.
Respect & Dismissal
We strive to maintain a respectful and supportive environment for all. Poor conduct is not tolerated.
We reserve the right to dismiss any student for misconduct, disrespect, or disruptive behavior without the obligation to issue a refund.
Updated May 5, 2023
No Alcohol
Alcohol beverages are NOT permitted at any location during any event.
Updated May 5, 2023
No Drugs
Use of illegal substances is NOT prohibited at any location or event, with no exceptions.
Updated May 5, 2023
No Firearms
Concealed or unconcealed firearms or weapons are NOT permitted at any location or event and are strictly prohibited, with no exceptions.
Updated May 5, 2023
No Smoking or Vaping
According to Arizona State Law, smoking or vaping is NOT allowed in public buildings or within 20 feet of any building entrance. Smoking is not permitted inside any location, and vaping is not allowed inside any area.
Updated May 5, 2023
Standard Software or Apps
Includes the following topics.
Point of Sale (POS)
A point-of-sale (POS) payment software platform lets a business or individual securely accept credit card payments for a transaction fee. The Art Verve Academy uses external vendors/platforms to receive payments. These platforms are free but charge a merchant or transaction fee per credit card transaction.
Accented Payment Platforms
We use Stripe. It has a certain level of encryption for credit card transactions that we trust and integrates with our registration forms.
We use PayPal. It has a secure level of encryption for credit card transactions and allows us to take payments, such as donations, without using an invoicing system.
Accounting Software
We also use Wave Accounting for all of our bookkeeping and some transactions. It has a secure level of encryption for credit card transactions because it allows us to take electronic payments on any invoice using the Stripe encrypted software.
Updated August 26, 2024
Data Management
Per our privacy policy, we do not share personal information with anyone unless we have written consent from the individual, allowing us to share it with other students.
Customer Relations Manager (CRM)
To help maintain this level of privacy, we use "Insightly" as our Customer Relations Manager (CRM). They ensure our data is safe. We chose it because our database is backed daily, securely transferred, and stored with military-grade encryption. It has included the following features.
- Independently assessed for compliance with SOC 2 Type II.
- Single-sign-on via industry-standard authentication protocols
- Support for two-factor authentication
- Encryption of data in transit and at rest
- EU/US Privacy Shield and GDPR Compliance
Enrollment Forms
To help maintain this level of privacy, we use Cognito Forms. It is a trusted platform safeguarding our data, using conditional logic to feed our CRM and accept payments with our point-of-sale-approved application, Stripe.
Updated August 26, 2024
Evaluation Procedure
We choose common platforms based on several issues.
- What problem is this platform going to solve? We think critically about our needs and why we need to use them.
- Will this platform integrate with existing software? We evaluate what current systems we have in place.
- Who will use this platform? Who will it affect? We evaluate who our stakeholders are or will be.
- How many users will need to use it? Does it align with our policies? We evaluate the features or requirements we have.
- Can we afford it? We evaluate the cost.
Updated August 26, 2024
